Operating Hub
How This Brain Works
One shared folder holds everything your companies know, every rule the AI follows, and every tool it can run. Read this page once and you can use all of it. You own and approve; the AI drafts and organizes; nothing goes out the door without your word.
The Folders
Eleven Folders, Plain English
| Folder | What It Holds |
|---|---|
| Rules | How the AI writes and behaves: your voice, audiences, tones, and the hard limits |
| Facts | What is true: services, pricing guidance, competitors, FAQs, decisions you have made |
| Brand | Both brands' logos, colors, and kits, in separate subfolders that never mix |
| Templates | Ready-made starting points: emails, LinkedIn, proposals, prompt snippets |
| Skills | Tools the AI can run, plus the quality-control scripts that keep everything honest |
| Website | The real source of your websites. Edit here and the preview updates itself |
| Hub | This site. It redeploys itself every time the Brain changes |
| Drafts | Work in progress: your folder, DJ's folder, and the review queue. Never official |
| Approved | Only what you have approved. The truth the AI trusts most |
| Log | The diary: every change, newest first |
| Archive | Old versions. Retired, never deleted |
The Lifecycle
How Work Becomes Official
Draft
The AI builds from templates and recorded facts. Placeholders mark every gap; nothing is invented.
You Review
You read, mark up, decide. Your answers get filed into Facts so the Brain learns permanently.
Approved
The approved copy is promoted; old versions retire to Archive. Only now may it go external.
The Hard Rules
What The AI Will Refuse To Do
| Rule | What It Means |
|---|---|
| Never Invent Facts | Prices, study counts, statutes, credentials: sourced from Facts or marked UNKNOWN with a placeholder |
| Florida Is Brand-Scoped | Prime Reserve Planning never markets Florida. Homeowner Insights, LLC is Florida only |
| No Fear-Selling | No collapse imagery, no Surfside references, no ticking time bombs. We inform, we never frighten |
| Client Confidentiality | No client names, finances, or property conditions go external without recorded written permission |
| Nothing External Without David | Drafts stay gated until your approval is recorded. Urgency never bypasses this |
| The Name Rule | "Homeowner Insights, LLC" official, "HI-LLC" shorthand, never bare "HI". The sibling is "Prime Reserve Planning" in full, never "PRP" client-facing |
| House Style | No em or en dashes in deliverables. Exclamation points only on Homeowner Insights, LLC copy. Phones as (xxx) xxx-xxxx |
The Skills Roster
What The AI Runs On Request
| Skill | Say Something Like | What It Does |
|---|---|---|
| prompt-enhancer | (runs silently on every request) | Scores your ask and either proceeds or asks two or three quick multiple-choice questions first |
| add-city-page | "Add a city page for Venice" | Builds one Florida city page with live-search verified local facts. Refuses to invent local color |
| new-blog-post | "Draft the next blog post" | Writes the next article from the Florida keyword calendar with statute discipline and attorney flags |
| pre-delivery-scan | "Scan this before I send it" | Runs the output checklist: names, dashes, phones, banned phrases, brand mixing. Script-backed |
| deploy-preview | (rarely needed now) | The manual zip fallback. Normally the site ships itself: every push to the Brain redeploys the preview automatically |
| file-davids-answer | "File this answer from David" | Files an answer into canonical Facts, clears the placeholders it resolves, checks off the question |
| competitor-refresh | "Refresh competitor intel" | Re-runs the live Florida competitor search and patches Facts with dated observations |
Try It
Good First Asks
A Fact Check
"What does a Full Reserve Study typically cost, and where is that recorded?"
A Draft
"Draft an intro email to a property manager in Sarasota. Keep it under 150 words."
A Lookup
"Where does the SIRS pricing guidance live, and what is still waiting on me?"
A Safety Net
"Scan this draft before I send it." The AI runs the pre-delivery checks and reports what it fixed.